Digitec Support Terms & Conditions

Revision Dated 27th May 2008


This Agreement sets out the terms and conditions on which we, Digitec Systems Limited, will supply you with Digitec Support.

  1. Definitions used in this Agreement

"Commencement Date" means the first date following the expiry of the free Digitec Support period (if any) under your Software licence agreement or the date of initial invoice for Digitec Support if any free Digitec Support period has expired or does not apply;

"Hire Agreement" means any hire or finance agreement of any kind you have made with a third party in respect of the Software;

"Priority Acceptance Form" means the application form or order form signed by you on first applying for Digitec Support;

"Digitec Support" means the Software support services as set out in clause 3 as well as the benefits contained in all up to date literature at the Commencement Date concerning Digitec Support;

"Software" means the Digitec software product ordered by you from us either direct or via an authorised Digitec reseller and in relation to which you have subscribed for Digitec Support;

"Subscription Fee" means the annual fee payable by you to us for Digitec Support;

"Updates" means a permanent fix or solution to known problems in the Software as released by us at times deemed appropriate by us;

"Working Day" means any day that is not a Saturday, Sunday or public holiday in England;

The term "you", "your" and "yours" shall mean the company or partnership or sole trader which contracts under this Agreement and the term "we", "us" and "our" shall mean, as the context permits, either Digitec Systems Ltd, or alternatively it may mean reference to both you and Digitec Systems Ltd together.

2. Commencement and Duration of this agreement

This agreement commences on the Commencement Date and continues:

(i) For a minimum period of 12 months, and we shall invoice for the minimum period in 12 equal installments to be paid on the 1st day of each month by standing order;

(ii) Thereafter may be terminated by either party serving upon the other not less than 3 months notice same to expire upon the day preceding the anniversary of the commencement of this agreement

(iii) Until terminated in accordance with clause 5 of this agreement.

(iv) A support contract will be applied to all software licences and not in part. Licences will be deactivated if not part of an annual support contract. On notice of writing, licences will be reactivated outside the period of a support contract.

  1. Our commitment to you

3.1 We will provide you with Digitec Technical as to the diagnosis and rectification of faults in the Software, but not in respect of malfunctions in computer hardware, data corruption, operating systems or printers. Re-installations of Digitec's software which is carried out by a Digitec operative will be liable to an hourly charge. This support shall be available between the hours of 9am and 5pm on each Working Day through Digitec's HELPDESK and where possible, we shall use all reasonable endeavours to respond to you according to the timescales defined in Schedule 1.

3.2 Where you have purchased Telephone Technical Support you may log issues with us either by telephone or online on our website Support Portal and Technical Support will be given by telephone, e-mail, and on-line at your option.  Where you have purchased Web Support you will log issues with us online on our website Support Portal and response will be provided online or by email.

3.2 We do not warrant or guarantee you uninterrupted or error free service of any technical support as set out in clause 2.3 above in circumstances where any fault arises out of the improper use, operation or neglect of the Software or any equipment, modification or merger of the Software (other than as permitted in writing by us), your failure to implement recommendations or solutions to faults notified to you by us, any repair adjustment or alteration made by any person (including Digitec authorised resellers) other than us without our previous consent, or any failure to install promptly and use any Update.

3.3 For the avoidance of doubt Digitec Support shall not apply to third party software included in the Software.

  1. Your obligations to us

You shall:

4.1 ensure the Software is used only on the computer hardware for which the Software has been licensed and approved;

4.2 maintain and operate the Software in a proper and prudent manner in accordance with such advice and instruction as we may issue from time to time, and allow its use only by competent and authorised personnel;

4.3 keep a minimum of one separate back-up of your current data (for use in rotation) of a standard and frequency to allow you to recover information without undue loss of staff time;

4.4 not permit any alterations in the Software, the operating instructions or the manual, save by written consent from us or any Digitec authorised reseller expressly approved by us in writing;

4.5 make available to us without charge, any information or facilities to enable us to discharge our obligations under this Agreement including, but not limited to, computer print-outs, photocopies of documents, provided always that we shall hold as confidential any such information provided by you;

4.6 notify us of any defect or alleged defect within five days of the date it becomes apparent; and

4.7 be responsible for ensuring that the Software is suitable for the purpose intended.

4.8 you agree to Digitec collecting licence and error handling data for use of licence validation and improvements to Digitec programs.


  1. How can this Agreement be terminated?

4.1 We may terminate this Agreement by giving you seven days written notice at any time and if we do, we shall refund to you such pro rata amount of the Subscription Fee as is appropriate to the unexpired period of the term of this Agreement.

5.2 You agree that we shall be entitled to terminate this Agreement immediately if:

5.2.1 you commit a material or persistent breach of your obligations under this Agreement and in circumstances where such a breach is capable of rectification, the same is not rectified within fourteen days following written notification of the breach by us; or

5.2.2 you fail to pay any amount you owe us within seven days of the due date whether under this Agreement or any other contract with us; or

5.2.3 we are notified that your Hire Agreement has ended for any reason or where you are in default of any payment obligations under the terms of your Hire Agreement; or

5.2.4 you are unable to pay your debts (within the meaning of section 123 of the Insolvency Act 1986) or you become insolvent or an order is made or a resolution passed for your liquidation, administration, winding-up or dissolution (otherwise than for the purposes of a solvent amalgamation or reconstruction) or an administrative or other receiver, manager, liquidator, administrator, trustee or similar officer is appointed over all or any substantial part of your assets or you enter into or propose any composition or arrangement with your creditors generally or papers are filed at court seeking a moratorium in respect of you under Schedule All of the Insolvency Act 2000; or

5.2.5 you are a partnership, a petition is presented, or an order is made, for the bankruptcy of any of your partners or if any of them enter into a deed of arrangement or compounds with their creditors or has a receiving order made against them or anything similar to the above occurs in any applicable jurisdiction.

5.3 Termination shall be without prejudice to any rights or claims we may have against you at the time of, or subject to, such termination and other than pursuant to clause 4.1 no refund of the Subscription Fee in full or in part shall be made to you.


  1. Our liability to you under this Agreement

6.1 Except as provided in clause 3 above, or as expressed by statute to be incapable of exclusion or limitation, no other representations, warranties, conditions or guarantees, express or implied, including but not limited to implied warranties of fitness for purpose and satisfactory quality are made in respect of this Agreement.

6.2 We shall not be liable for any indirect, consequential, incidental or special damage or loss of any kind (including but not limited to business interruption or loss of data, use, business, savings or profits) suffered or arising in any manner whatsoever out of or in connection with this Agreement or the use of the Software and whether arising under contract, tort, including negligence, statute or otherwise.

6.3 If any exclusion, disclaimer or other provision contained in this Agreement is held to be invalid for any reason by a court of competent jurisdiction and as a result we become liable for loss or damage that could otherwise be limited, such liability whether in contract, tort or otherwise, will not exceed the Subscription Fee actually paid by you.

6.4 Nothing in this Agreement shall exclude or limit our liability for: (a) fraud; (b) death or personal injury arising out of our negligence; or (c) any warranty as to title or quiet possession implied by statute.


  1. Updates

7.1 We reserve the right to issue Updates on computer disks, compact disks and electronically via web page downloads or email.

7.2 You may install the Update on a single personal computer (or single network, where you have purchased this version), install a single set of data, whether for a company, partnership or group, person or otherwise (unless, and to the extent that, you have purchased the relevant licence for multiple users and/or multiple sets of data from us) and make one copy of the Update in any computer readable format for back-up purposes.

7.3 The copyright, design right and any other intellectual property rights in the source and object codes of the Update vest exclusively with us.

7.4 The Update may not be copied without our express consent in writing under such terms as we shall determine. In particular, the Update shall not be installed onto any additional network (where you have purchased such version) or onto any additional personal computer including any laptop or portable computer without an additional user licence, which you must purchase separately from us or via a Digitec authorised reseller.


  1. General

8.1 This Agreement is personal to you and may not be assigned, sub-contracted, licensed, charged or otherwise dealt with or disposed of (whether in whole or in part) by you without our prior written consent.

8.2 This Agreement, the Priority Acceptance Form and all up to date literature at the Commencement Date concerning Digitec Support constitute the entire agreement between us relating to Digitec Support and supersede all other agreements and all other literature concerning Digitec Support whether written, oral, express or implied.

8.3 The illegality, invalidity or unenforceability of any provision of this Agreement shall not affect the remaining provisions which shall remain in full force and effect.

8.4 Any reseller, distributor or dealer (including any Digitec authorised reseller) from whom you purchased the Software is not appointed or authorised by us as our servant or agent. Such persons have no authority (either express or implied) to enter into contract or grant any licence or provide any representation, warranty, condition or guarantee with or to you on behalf of us, or thereby bind us. We are not responsible for any modifications or mergers made to the Software by any such persons or any other third parties.

8.5 Any notice to be given under this Agreement shall be deemed given if delivered personally or if sent by registered first class post (or the nearest equivalent if not available) three Working Days after posting to the address of the party to be notified.

8.6 Where a company or partnership or sole trader is seen to have an association with another company or partnership or sole trader using Digitec software products, then the total number of Digitec software licences will determine the purchase value of the support contract costs.

8.7 We shall not be liable to you for any failure to perform or for any delay in performance under this Agreement to the extent such non-performance or delay is caused by any circumstances beyond our reasonable control including, but not limited to, fire, war, civil commotion, any act of central or local government, any industrial disputes, lockouts and strikes of any third party, provided that if any period of default continues for more than 60 days you shall be entitled to terminate this Agreement by notice to us in writing.

8.8 Any failure by us to enforce any of the terms and conditions of this Agreement shall not be construed as a waiver of our rights and remedies under this Agreement which are cumulative and are not exclusive of any rights and remedies provided by law.

8.9 A person who is not a party to this Agreement shall have no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any terms of this Agreement. This clause does not affect any right or remedy of any person which exists or is available otherwise than pursuant to that Act.

9.0 This Agreement shall be governed by and construed in accordance with English law and both parties submit to the exclusive jurisdiction of the English courts.


Schedule 1


These guidelines refer to the Telephone Technical Support of 1stSelectPro Software. 



Either remotely analyse/interrogate your computer system or contact you for information to properly identify the problem.  In either case we will either remotely resolve your requirements or contact you to advise of steps which we will require you to take, and which you can take, to resolve your requirements.



If the first response fails to resolve your requirements we will evaluate your problem and allocate it a service status and appropriate response time using the following guidelines:


i)                     CRITICAL: Crash/System immobilised (loss of access to 1stSelectPro which affects all users)

Response time to first contact: Typically immediate, but within a maximum of one working day


ii)                   MAJOR e.g. loss of access to essential 1stSelectPro functions affecting all users; loss of access to 1stSelectPro affecting <50% of users

Response time to first contact: Typically immediate, but within a maximum of 2 working days


iii)                  SIGNIFICANT: e.g. discontinuous faults, minor problems affecting all users

Response time to first contact: as soon as possible within a maximum of 3 working days


iv)                 SCHEDULE (minor problems affecting a single user which do not prevent overall operation of the database)

Response time to first contact: when resources permit, generally between 2-3 days but may be within a maximum of 5 working days.


v)                    NEW LICENCE INSTALLATIONS (installations of newly purchased supported licences) A time to be booked on purchase.  One hour included for each licence purchased.  Additional time charged at an hourly rate of £75/hour or part of hour. 

Response time as iv) above.


In the case of serious faults it may be that we are unable to specify a time within which it can be remedied and your computer/network/database restored to its prior functionality: in these cases we will keep you fully informed and in particular will recommend alternative steps that can be taken, and advise you of the likely costs.


Services not included within this Agreement:

The following are not covered within the support agreement but may be available from from Digitec at an additional hourly/daily charge: Training, Reinstallations, Licence Transfers, Server Transfers, Database Corruption Recovery, Replication, and Programming.  This list is not exclusive.